QUICK REFERENCE CARD
Voice-First Prompt Engineering with Wispr Flow
Command AI Tools at the Speed of Thought
Affiliate Disclosure:
This Quick Reference Card contains affiliate links. If you purchase through these links, AltNexus may earn a commission at no additional cost to you. I personally use Wispr Flow daily in my consulting practice and executive training programmes — the insights shared here come from 8 weeks of verified production use.
1 What Wispr Flow Does
Wispr Flow converts natural speech into polished, formatted text at 3× typing speed. It works inside any application — Claude, ChatGPT, Copilot, Outlook, Slack, Word — transforming how executives interact with AI tools and produce written content.
150
WPM Voice
40
WPM Typing
3.7×
Speed Gain
6.6h
Saved / Month
| Capability | How It Works |
|---|---|
| Context-Aware Formatting | Detects which app you're in and formats appropriately |
| Filler Word Removal | Strips "um," "uh," hesitations automatically |
| Real-Time Correction | Say "no wait, change that to..." — updates instantly |
| 100+ Languages | Switch languages mid-dictation seamlessly |
| Custom Dictionary | Learns industry terms, client names, acronyms |
How I Use It: I dictated a RFP response entirely by voice — 3 hours instead of 3 days. Complex AI prompts that took 5–10 minutes to type now flow naturally in 30 seconds.
2 Getting Started (Under 10 Minutes)
1
Download Wispr Flow
Visit wisprflow.ai — Mac, Windows, or iOS
2
Create Account
Email or SSO — 14-day Pro trial, no credit card
3
Grant Permissions
Microphone access + Accessibility (macOS) or Input (Windows)
4
Configure Dictionary
Add industry terms, client names, acronyms, project codes
5
Test Your First Prompt
Open Claude or ChatGPT → hold shortcut → speak
Keyboard Shortcuts
| Platform | Dictate | Command Mode |
|---|---|---|
| macOS | Hold Fn | Double-tap Fn |
| Windows | Hold Ctrl+Win | Double-tap Ctrl+Win |
| iOS | Tap Flow icon | Tap & hold Flow icon |
Requirements
| macOS 13+, Windows 10+, iOS 17+ |
| Internet connection required (cloud processing) |
| Quality microphone recommended for best accuracy |
| Android support not yet available |
3 Voice Commands Reference
These commands work in Dictation Mode (hold shortcut) and transform how you interact with any text field.
| Say This | What Happens | When to Use |
|---|---|---|
"No wait, change that to..." |
Real-time correction without deleting | Natural speech flow |
"New paragraph" |
Inserts paragraph break | Structuring long prompts |
"Make this more strategic" |
Elevates to executive-level tone | Board memos, C-suite emails |
"Add executive summary" |
Prepends concise summary | Reports, briefing notes |
"Turn this into bullet points" |
Converts paragraph to structured list | Action items, task lists |
"Summarise in three sentences" |
Constrains output length | Quick briefings, Slack |
"Period" / "Comma" / "Question mark" |
Manual punctuation override | Precision formatting |
"Select all" / "Delete that" |
Text selection and editing | Quick corrections |
Pro Tip: The custom dictionary is the single highest-impact configuration step. Add your 20 most-used industry terms on Day 1 — accuracy improves immediately and compounds over time.
4 Executive Prompt Templates (Say These)
Speak these directly into Claude, ChatGPT, or Copilot. Wispr Flow handles punctuation, formatting, and filler removal automatically.
Strategic Analysis
"Analyse our Q3 revenue performance against industry benchmarks. Focus on three key drivers and recommend specific actions for Q4. Use DMAIC framework structure."
Policy Drafting
"Draft an AI governance policy for our department that addresses data classification, vendor assessment, and employee training requirements. Align with Treasury Board guidelines."
Meeting Preparation
"Prepare briefing notes for my meeting with the Deputy Minister tomorrow. Topics include the digital transformation roadmap, budget variance, and stakeholder concerns about the timeline."
Executive Email
"Write a professional email to the project steering committee explaining the two-week delay. Acknowledge impact, provide root cause, and outline recovery plan. Keep it under 200 words."
Board Memo
"Write a one-page board memo summarising our AI implementation progress. Include three wins, two risks with mitigations, and next quarter priorities. Executive tone, no jargon."
5 Workflow Integration Patterns
Wispr Flow works inside any text field. These are the highest-value integration patterns for executive productivity.
| Workflow | Tool | Pattern |
|---|---|---|
| AI Strategy Prompts | Claude / ChatGPT | Dictate complex, multi-paragraph prompts with full context — voice captures nuance typing misses |
| Executive Emails | Outlook / Gmail | Compose directly in email client — Flow formats with appropriate punctuation and tone |
| Meeting Notes | Word / Notion | Capture action items and decisions in real time during calls |
| Slack Updates | Slack / Teams | Voice-to-message for status updates, responses — filler words auto-removed |
| Document Drafting | Word / Docs | First-draft reports, proposals, memos at speaking speed |
| Code Comments | VS Code / IDE | Dictate documentation, README files, PR descriptions |
Workflow Multiplier: The real ROI isn't typing speed — it's cognitive capture. When you speak a complex AI prompt, you preserve the strategic thinking that gets lost translating thoughts to keystrokes. I produce higher-quality Claude outputs because voice preserves my full reasoning chain.
6 Enterprise Compliance & Plans
Security & Compliance
| Certification | Coverage | Availability |
|---|---|---|
| SOC 2 Type II | Security, availability, integrity | All Plans |
| HIPAA | Healthcare data protection | All Plans |
| Privacy Mode | Zero data retention | All Plans |
| End-to-End Encryption | Transit + at rest | All Plans |
| SSO / SAML | Enterprise identity | Enterprise |
| Local Processing | On-device audio handling | All Plans |
🍁 GC Protected B Ready (Privacy Mode)
✓ FedRAMP Aligned
Plans & Pricing
| Plan | Price | Words | Best For |
|---|---|---|---|
| Basic | Free | 2,000/wk | Trial use |
| Pro RECOMMENDED | $12/mo | Unlimited | Professionals |
| Teams | $10/user/mo | Unlimited | Departments |
| Enterprise | Custom | Unlimited | SSO, Admin, API |
ROI at Executive Rates
18 min
Saved Daily
6.6 hrs
Saved Monthly
$990
Min. Monthly Value
82×
ROI on $12/mo
Based on 20 prompts/day at $150/hr executive rate
Start Free 14-Day Pro Trial →
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Affiliate Disclosure: This QRC contains affiliate links. AltNexus may earn a commission at no additional cost to you. All insights reflect verified daily production use since December 2025.
7 30-Second Quick Win — Try This Now
Experience voice-first prompting immediately:
STEP-BY-STEP
1. Open Claude → click in the prompt box
2. Hold Fn (Mac) or Ctrl+Win (Windows)
3. Speak: "Write me a professional email declining a meeting request due to a scheduling conflict. Keep it polite but firm, under 100 words."
4. Release key → review formatted output
2. Hold Fn (Mac) or Ctrl+Win (Windows)
3. Speak: "Write me a professional email declining a meeting request due to a scheduling conflict. Keep it polite but firm, under 100 words."
4. Release key → review formatted output
What took 2–3 minutes typing now happens in 10 seconds.
8 Important Considerations
| Factor | Detail |
|---|---|
| Internet Required | Cloud-based processing delivers higher accuracy than on-device alternatives |
| Platform Support | macOS, Windows, iOS — Android not yet available |
| Dictionary Training | Accuracy improves over time as custom dictionary learns your vocabulary |
| Environment | Best results with quality microphone in reasonably quiet setting |
| Bilingual Support | English/French switching supported — relevant for GC bilingual requirements |
| Data Handling | Privacy Mode ensures zero retention — critical for sensitive government work |
Honest Assessment: Wispr Flow is not a replacement for typing in every context. Short, precise edits and code syntax are still faster by keyboard. The transformative value is in long-form dictation — prompts, emails, reports, and strategic documents where thinking speed outpaces typing speed.